Quality Control Checklist for Your China Orders

Pre-Production Sample Review

Before approving mass production, insist on a pre-production sample from your chosen factory. Examine it thoroughly against your written specifications — material grade, dimensions, colour accuracy, weight, finish quality, and packaging. Any issues found at this stage can be corrected before a full order is placed, saving significant cost and time.

• Compare sample against approved specifications in writing
• Check material quality, dimensions, colour, and weight
• Review packaging and any required branding elements
• Only approve mass production once the sample fully meets requirements

Incoming Raw Material Inspection

If your product uses critical components — electronics, fabrics, metal parts, or specialty materials — inspect raw materials at the factory before production begins. This step catches substandard inputs early, preventing quality problems from being built into the finished product.

• Relevant for electronics, textiles, metal goods, and specialty materials
• Ask the factory to confirm material grade and sourcing before production
• Request material test certificates where applicable
• A good sourcing agent can coordinate this check on your behalf

In-Process (During Production) Inspections

Schedule at least one on-site quality inspection during production — typically when 20–30% of the order is completed. An inspector verifies that the factory is following agreed processes and that workmanship, dimensions, and materials meet your standards. This is called a First Article or In-Line Inspection and is the most effective way to catch production deviations before they multiply.

• Inspect when 20–30% of production is complete
• Check workmanship, dimensions, and material quality against specifications
• Verify that any branding, labelling, or packaging is being applied correctly
• Document findings and raise corrections with the factory immediately

Pre-Shipment (Final) Inspection

Before goods leave the factory, conduct a final pre-shipment inspection. A qualified inspector checks a statistical sample of finished units using AQL (Acceptable Quality Limit) sampling standards. They test functionality, measure dimensions, count quantities, and document any defects. This is your last opportunity to catch problems before paying the balance and authorising shipment.

• Inspect before paying the final 70% balance
• Use AQL sampling standards for statistically reliable results
• Test product function, check dimensions, verify quantity count
• If defects exceed acceptable limits — demand rework before shipment

Packaging and Branding Check

Verify that all packaging, labels, inserts, and branding elements meet your approved specifications. Incorrect or missing branding can lead to customer confusion, Amazon listing violations, or compliance failures in your destination market.

• Confirm logo, brand name, and design match approved artwork
• Check required compliance labels and warning text
• Verify any regulatory markings — CE, FCC, FDA — are correctly applied
• Inspect barcode placement and scannability

Documentation and Compliance Verification

Confirm that all product documentation, certifications, and test reports are in place before shipment. Safety certificates should be genuine, current, and issued by an accredited testing body. Missing or fraudulent certificates can result in customs seizure or market withdrawal.

• Verify CE, FCC, RoHS, or FDA certificates are genuine and current
• Ensure test reports are from accredited third-party laboratories
• Prepare commercial invoice, packing list, and bill of lading correctly
• Keep records of all inspection reports for future reference